Set up fees for a term

From your dashboard menu, click Finance. You'll see a hub with tabs at the top: Overview, Fees, Invoices, Receipts, and Report. Click the Fees tab. This is the master list of every fee your school charges.

Click + Add Fee on the Fees tab. Fill in:

• Name — what parents will see on their bill, e.g. Tuition Fee.
• Amount (₦) — how much in Naira. Just the number, no commas.
• Type — pick the option that fits:
  • General — every student in the school pays this (e.g. PTA levy).
  • Class Specific — only certain classes pay it (e.g. JSS-only excursion fee).
  • Arm Specific — only certain sections pay (e.g. A arm pays for an extra activity).
  • Individual — for one-off charges to a single student (e.g. a missed textbook). You'll typically only use this from a student's profile, not from the Fees page.
• Recurrence — One-time for fees paid once a term, or Recurring for fees that repeat across terms.
• Due date — the deadline by which you expect parents to have paid.

Click Save. The fee appears in the list. Repeat for every other fee your school charges this term.

With your fees set up, it's time to actually bill the parents. From the Fees tab, click Send Fees. You'll see a form that asks you three questions:

1. Which classes are you billing? Tick the classes that should receive these bills. You can pick whole classes (e.g. JSS 1), specific sections (e.g. JSS 1 A only), or even specific students.
2. Which fees are you sending? Tick each fee from your list. The amount auto-fills from the fee you set up, but you can change it for this batch if needed (e.g. a discounted tuition for a scholarship student).
3. For which term? Edunile picks the current term by default. Only change it if you're billing for a future term in advance.

Before you confirm, Edunile shows you a summary: X classes, Y students, total ₦Z to be billed. Look it over carefully — the next click sends bills to every parent on the list, by email and (if the school has it enabled) WhatsApp.

When you're ready, click Confirm and Send. Edunile creates a bill for each student in the background. For a school of a few hundred students this takes 1–3 minutes.

Once the bills are out, switch to the Invoices tab. You'll see a row for every student who was billed. The status column tells you who has paid, who has paid partially, and who hasn't paid yet. From here, you can:

• Record cash payments parents bring to the school office.
• Click into a bill to see its details and send a reminder.
• Filter by class or status to focus on outstanding balances.

The next article in this series covers sending reminders to parents who haven't paid.